01438 241085


Stevenage, United Kingdom

about us

About Patient Tracker

Patient Tracker began its development late in 2004 when it became apparent that there was no independent, secure and easy to use database system that would suit school nurses. Key to the functionality was the ability to securely store students medical data away from any mainstream systems where it would be easily accessible to the medical team. The system should be able to import from any number of external student database sources, but be independent so that any school MIS system changes would not result in the loss of the investment in medical data entry. Several technologies were investigated, and we finally decided on the Microsoft .NET platform with SQL Server as the storage vehicle. Web based functionality was explored, but we felt that while convenient for access it didn’t offer the same levels of security and availability as a Windows based application ...

Exciting News!

Boarding Integration

We are delighted to announce the release of the Patient Tracker "Boarding Module" in April 2017.

What does it do?

It brings together your daytime nursing / healthcare staff and out of hours boarding staff through a shared database where boarding staff have sight of enough information to make medication decisions. They are then able to submit their own consultations without the need to access highly confidential data.

These consultations are inserted into the same (common) database used by the daytime staff. This gives your school the ability to seamlessly share information and offer complete continuity of care.

To find out more and to book your demonstration please get in touch. A 45 day trial of this module is available on request. (Existing users will be offered a substantial discount on boarding licenses, linked to volume.)

This month marks the release of the iSAMS API interface Beta – seamless importing of student and contact data into Patient Tracker.

Currently being trialled in selected schools.

Patient Tracker now supports the creation of your own customisable document templates.

Care Plans, Questionnaires and so on can be created and linked to the patient record

See a graphical dashboard of appointments by year and type, as well as the most common medication issued

Extract a filtered list of patients, medical conditions and contact details into a spreadsheet, or use the embedded email facility to bulk email student contacts – e.g. Medical consent returns due

Medicines can now be tied to a location, so boarding house medication issue and student lists will be limited to the house matching the boarding user’s login.

A very exciting addition for us and our users.  The boarding module brings seamless integration between nursing and boarding staff.

our system

What makes Patient Tracker Special?


Control which users can access which forms and year groups. For example junior school nurses can’t see senior school students unless allowed. These permissions can be easily altered by the nurse designated as the system manager or “Super User”.


Patient Tracker offers a variety of reports – summarised, detailed and anonymous for Governors and your SLT. Reports aredelivered using the included Crystal Reports module, which in addition to a great presentation format also allows you to export report data to PDF, Word, Excel and various other formats making reports easy to store and email.


Patient Tracker uses Microsoft recommended encryption techniques. In addition, data can only be accessed from machines with the application loaded and configured, and with the user’s login credentials. More importantly, your data is stored within your own network so is not accessible from the internet, and you are not dependent on any third parties to store and deliver your information.


With built in email support, consultations and incidents can be directly reported to parents, as well as any other required party. The email module also allows you to add a note to the recipients and to attach any other relevant electronic documentation.


Included in the standard package is a separate module that will allow selected users on your network to view basic details on who has been booked in to the Medical Centre and who has been booked off games by the nurses. This module shows attendance, discharge, discharge notes and who the student was discharged to.


Many of Patient Tracker’s users have reported back to us that they have shredded all paper records. With the comprehensive level of data stored, as well as the ability to link to documents on your network, most written requirements fall away.


Patient Tracker includes a simple stock system to manage medicines and materials such as bandages. Stock can be booked in, and reports can be generated for stock take and also to view where stock is being used.


Inhaler and adrenaline pen expiry dates are recorded and reminder reports run to prompt renewal.


The height to weight graphs give an excellent indication of the childs development, and BMI is calculated and shown based on the latest measurements.